Notice to annual general meeting in Azelio AB (publ)
The shareholders in Azelio AB (publ), reg.no. 556714-7607, with its registered office in Gothenburg, are hereby summoned to an annual general meeting to be held on 14 May 2020 at 10.00 at the company’s facilities at Lindholmsplatsen 1 in Gothenburg, Sweden.
Shareholders who wish to participate in the general meeting must:
firstly be included in the shareholders’ register maintained by Euroclear Sweden AB as of 8 May 2020; and
secondly notify the company of their participation in the general meeting no later than 8 May 2020 at 16.00. The notification shall be in writing to Forsbrogatan 4, SE-662 34 Åmål, or by e-mail to firstname.lastname@example.org. The notification shall state the name, personal/corporate identity number, shareholding, address and daytime telephone number, and information about any assistants and, where applicable, representatives. When applicable, complete authorisation documents, such as powers of attorney for representatives, registration certificates or corresponding documents, shall be appended to the notification.
Nominee registered shares
Shareholders whose shares have been registered in the name of a bank or securities institute must temporarily re-register their shares in their own names with Euroclear Sweden AB in order to be entitled to participate in the general meeting. Shareholders wishing such re-registration must inform their nominee of this well before 8 May 2020, when such re-registration must have been completed.
Shareholders represented by proxy shall issue a dated and signed power of attorney for the proxy. If the power of attorney is issued on behalf of a legal entity, a certified copy of a registration certificate or a corresponding document for the legal entity shall be appended. The power of attorney is valid for a maximum of one year after the issuance or for the duration indicated in the power of attorney, whichever is longer, but not for more than five years after issuance. The registration certificate, where applicable, may not be older than one year. The power of attorney in original and, where applicable, the registration certificate should be submitted to the company by mail at the address set forth above well in advance of the general meeting. The form to use for a power of attorney can be found on www.azelio.com.
The shareholders may exercise their voting rights at the general meeting by voting in advance, so called postal voting in accordance with section 3 of the Act (2020:198) on temporary exceptions to facilitate the execution of general meetings in companies and other associations. Azelio encourages the shareholders to use this opportunity in order to minimise the number of participants attending the general meeting in person and thus reduce the spread of the corona virus (covid-19).
A special form shall be used for advance voting. The form is available on www.azelio.com. A shareholder who is exercising its voting right through advance voting do not need to notify the company of its attendance to the general meeting. The advance voting form is considered as the notification of attendance to the general meeting.
The completed voting form must be submitted to the company no later than on Friday 8 May 2020. The completed and signed form shall be sent to Forsbrogatan 4, SE-662 34 Åmål. A completed form may also be submitted electronically and is to be sent to email@example.com. If the shareholder is a legal entity, a certificate of incorporation or a corresponding document shall be enclosed to the form. The same apply for shareholders voting in advance by proxy. The shareholder may not provide special instructions or conditions in the voting form. If so, the vote is invalid.
Further instructions and conditions are included in the form for advance voting.
Information in relation to the corona virus (covid-19)
In view of the recent developments of the spread of the corona virus (covid-19), the company has taken certain precautionary measures in relation to the annual general meeting on 14 May 2020. The measures are being taken to reduce the risk of spread of contagion.
- Shareholders should carefully consider the possibility to vote in advance, please see above, as well as the possibility to participate by way of proxy. Shareholders who display symptoms of infection (dry cough, fever, respiratory distress, sore throat, headache, muscle and joint ache), have been in contact with people displaying symptoms, have resided in a risk area or belong to a risk group, are in particular encouraged to utilize such possibility. A form for advance voting and a proxy form are available at www.azelio.com.
- No external guests will be invited.
- No refreshments will be served prior to or after the annual general meeting.
- No speech by the chief executive officer will be held on the annual general meeting.
- The annual general meeting will be conducted in the shortest possible time without limiting the rights of the shareholders.
- Kindly review the information and recommendations issued by the Swedish Public Health Authority (Sw. Folkhälsomyndigheten).
The continued spread of the corona virus (covid-19) and its effects are still difficult to assess with certainty and the company is closely following the developments. If any further precautionary measures in relation to the annual general meeting must be taken, information thereof will be published on the company’s website www.azelio.com.
Shareholders’ right to request information
Shareholders are reminded of their right to request information in accordance with Chapter 7 Section 32 of the Swedish Companies Act (Sw. aktiebolagslagen).
Number of shares and votes
There are a total of 91,752,900 shares, with one vote per share, in the company as of the date of this notice.
- Election of a chairman at the meeting;
- Preparation and approval of the voting list;
- Approval of the agenda;
- Election of one or two persons who shall approve the minutes of the meeting;
- Determination of whether the meeting was duly convened;
- Submission of the annual report and the auditors’ report and, when applicable, the consolidated financial statements and the auditors’ report for the group;
- Resolutions regarding the adoption of the income statement and the balance sheet and the consolidated income statement and the consolidated balance sheet;
- Resolutions regarding allocation of the company’s profits or losses in accordance with the adopted balance sheet;
- Resolutions regarding discharge of the members of the board of directors and the managing director from liability;
- Determination of the number of members and deputy members of the board of directors and the number of auditors and deputy auditors;
- Determination of fees for members of the board of directors and auditors;
- Election of the members of the board of directors;
12a. Bo Dankis
12b. Bertil Villard
12c. Kent Janér
12d. Pär Nuder
12e. Mattias Bergman
12f. Hicham Bouzekri
12g. Sigrun Hjelmquist
- Election of the chairman of the board of directors
- Election of auditors and deputy auditors
- The nomination committee’s proposal on principles for appointment of a nomination committee;
- The board of directors’ proposal on authorisation for the board of directors to resolve upon issue of shares;
- Proposal to resolve on a long-term incentive program in the form of warrants;
- Closing of the meeting.
Proposal regarding the chairman of the annual general meeting, the number of members of the board of directors, the number of auditors and deputy auditors, fees to the board of directors and auditors, and election of members of the board of directors and chairman of the board of directors, as well as election of auditors and deputy auditors (items 1 and 10-14)
The company’s nomination committee has submitted the following proposals:
- that Bo Dankis, or the person proposed by the nomination committee if he has an impediment to attend, is elected chairman of the annual general meeting (item 1).
- that the board of directors shall consist of seven board members, as appointed by the annual general meeting, with no deputy members and that the company shall have one auditor, with no deputy auditors (item 10).
- that the chairman of the board shall receive SEK 500,000 and the other board members not employed by the company shall receive SEK 150,000 each in board fees, that the members of the finance committee not employed by the company shall receive SEK 50,000 each and that the members of the remuneration committee not employed by the company shall receive SEK 30,000 each, for the period until the end of the next annual general meeting. If the chairman of the board is part of the finance committee or remuneration committee, the chairman of the board shall not receive any fees in excess of customary board fees. Thus, the proposed board fees amount to a maximum of SEK 1,640,000. It is proposed that auditor fees shall be paid against approved accounts (item 11).
- that Bo Dankis, Bertil Villard, Kent Janér, Pär Nuder, Mattias Bergman, Hicham Bouzekri and Sigrun Hjelmquist are re-elected as members of the board of directors, for the period up until the end of the next annual general meeting. Lars Thunell has declined re-election (item 12).
- that Bo Dankis is re-elected as chairman of the board, for the period up until the end of the next annual general meeting (item 13).
- that the accounting firm KPMG AB is re-elected as auditor for the time until the end of the next annual general meeting (item 14).
Proposal regarding allocation of the company’s profits or losses in accordance with the adopted balance sheet (item 8)
The board of directors proposes that no dividends shall be paid for the financial year 2019.
The nomination committee’s proposal on principles for appointment of a nomination committee (item 15)
The nomination committee proposes that the annual general meeting shall resolve on principles for appointment of a nomination committee for the annual general meeting 2021 in accordance with the below.
The nomination committee shall be composed of the chairman of the board of directors together with one representative of each of the three largest shareholders, based on ownership in the company as of the expiry of the third quarter of the financial year. Should any of the three largest shareholders renounce its right to appoint one representative to the nomination committee, such right shall transfer to the shareholder who then in turn, after these three, is the largest shareholder in the company. The chairman of the board of directors shall convene the nomination committee. The member representing the largest shareholder shall be appointed chairman of the nomination committee, unless the nomination committee unanimously appoints someone else.
Should a shareholder having appointed a representative to the nomination committee no longer be among the three largest shareholders, three months before the annual general meeting at the latest, the representative appointed by such shareholder shall resign and the shareholder who is then among the three largest shareholders shall have the right to appoint one representative to the nomination committee. However, unless there are special reasons otherwise, the already established composition of the nomination committee shall remain unchanged in case such change in the ownership is only marginal or occurs during the three-month period prior to the annual general meeting. Where a shareholder has become one of the three largest shareholders due to a material change in the ownership at a point in time falling later than three months before the annual general meeting, such shareholder shall in any event have the right to take part of the work of the nomination committee and participate in its meetings. Should a member resign from the nomination committee before his or her work is completed, the shareholder who has appointed such member shall appoint a new member, unless that shareholder is no longer one of the three largest shareholders, in which case the largest shareholder in turn shall appoint the substitute member. A shareholder who has appointed a representative to the nomination committee shall have the right to discharge such representative and appoint a new representative.
Changes to the composition of the nomination committee shall be announced immediately. The term of office for the nomination committee ends when the next nomination committee has been appointed. On the nomination committee’s meetings, it shall carry out the nomination committee’s duties as set out in the Swedish Code of Corporate Governance.
The board of directors’ proposal on authorisation for the board of directors to resolve upon issue of shares (item 16)
The board of directors proposes that the annual general meeting authorises the board to resolve – at one or several occasions and for the time period until the next annual general meeting ��� to increase the company’s share capital by new share issues, to the extent that it corresponds to a dilution of not more than 20 percent of the number of shares outstanding at the time of the notice of the annual general meeting, after full exercise of the hereby proposed authorisation.
New share issues may be made with or without deviation from the shareholders’ preferential rights and with or without provisions for contribution in kind, set-off or other conditions. Pursuant to Chapter 16 of the Swedish Companies Act, the board of directors may not by virtue of this authorisation resolve on issues to board members in group companies, employees, etc. The purpose of the authorisation is to increase the financial flexibility of the company and the acting scope of the board. Should the board of directors resolve on an issue with deviation from the shareholder’s preferential rights, the reason shall be to enable the company to finance the operations in a fast and efficient way, acquire companies, businesses or parts thereof and to enable a broadening of the ownership of the company. Upon such deviation from the shareholders’ preferential rights, the new issue shall be made at market terms and conditions.
The board of directors or the CEO shall have the right to make such minor adjustments in this resolution that may be necessary in connection with the registration of the authorisation with the Swedish Companies Registration Office.
Proposal to resolve on a long-term incentive program in the form of warrants (item 17)
The board of directors proposes that the annual general meeting resolves to issue not more than 1,900,000 warrants within the scope of a long-term incentive program to the CEO and certain members of the executive management in Azelio, in total eight persons.
The incentive program entails that, conditional upon that a pre-emption agreement with the company has been entered into, the CEO is offered to subscribe for not more than 500,000 warrants and the other participants are each offered to subscribe for not more than 200,000 warrants, at a price of SEK 0.38 per warrant. The basis for the subscription price is the market value of the warrant, which has been calculated according to the Black & Scholes valuation formulae.
Subscription of the warrants shall be made within four weeks from the date of the resolution to issue warrants. Payment for the subscribed warrants shall be made within four weeks after subscription. The board of directors is entitled to extend the subscription period and time of payment.
Each warrant entitles the holder to subscribe for one new ordinary share in Azelio for an exercise price of SEK 40.
Subscription of shares can be done during two periods, both during two weeks from the day of publication of the interim report for the period 1 January – 31 March 2023 as well as during two weeks from the day of publication of the interim report for the period 1 January – 30 June 2023.
The complete terms and conditions for the warrants have been resolved by the board of directors and are available to the shareholders in accordance with the below.
The company shall, in connection with the allocation of the warrants to a participant in the program, and with certain exceptions, reserve a pre-emption right regarding the warrants if the participant’s employment or engagement within the group ceases or if the participant wishes to transfer its warrants prior to the exercise period.
Furthermore, in order to encourage participation in the incentive program, the company will make a one-time bonus payment to the participants in connection with subscription of the warrants, which after tax corresponds to the participant’s full cost for subscribing for the warrants.
Effect on important key ratios and dilution
The company’s profits per share is not affected by the warrant issue since the current value of the exercise price is greater than the current market value of the company’s share at the time of the issue.
Based on the number of shares in Azelio as of the date of the notice to the annual general meeting, the maximum dilution effect of the warrant program will be approximately 2.0 percent.
The total cost for the incentive program is estimated not to exceed SEK 2,700,000 during the term of the program.
The rationale for the incentive program
The reason for the deviation from the shareholders preferential rights is to retain a competent executive management team in the company by offering the members a long-term ownership commitment in the company and thereby the opportunity to participate in and promote a positive value development of the company’s shares and to increase the member’s sense of association with the company and its other shareholders. The board of directors considers that the implementation of the incentive program as described above is in the favour of the group and the shareholders in the company.
Preparation of the proposal
The incentive program has been prepared by the board of directors together with advisors.
Resolution in accordance with item 16 above requires approval of at least two thirds (2/3) of the shares represented and votes cast at the general meeting. Resolution in accordance with item 17 above requires approval of at least nine tenths (9/10) of the shares represented and votes cast at the general meeting.
The annual report and the auditor’s report will be available at the address of the company and on the company webpage www.azelio.com, no later than three weeks prior to the annual general meeting. Copies of the documents will be sent to the shareholders who so request and who inform the company of their postal address.
For information on how your personal data is processed, see the integrity policy that is available at Euroclear’s webpage
Gothenburg in April 2020
Azelio AB (publ)
The board of directors
N.B. The English text is an in-house translation of the original Swedish text. Should there be any disparities between the Swedish and the English text, the Swedish text shall prevail.